“Finalize” Wedding Coordination

This wedding coordination plan is for the couple who planned their own event and wishes to retain a wedding planner in the end to finalize their wedding plans. This plan includes:

  • A Complimentary Consultation
  • Up to 9 hours Event Day Coordination
  • Three (3) personal meetings with coordinator including:


Two personal wedding coordination meetings for planning:

1. Final Meeting ~ finalize details (approximately 2 months prior to Event)

  • Finalize grand itinerary/timelines
  • Finalize ceremony walking order and first-row placement
  • Final review of all vendors and their contracting
  • Finalize transportation needs and favor gifts

2. Final confirmation of details with coordinator (week of event)


One Personal Vendor Meeting:

Final detail meeting with Caterer or Venue manager

  • Unlimited phone calls and e-mailing
  • Expert advice on etiquette (throughout the remainder of your planning)
  • Color pallet cards created  (for understanding design concept and development)
  • Menu card and program selection guidance (20% discount)
  • Guidance in arranging final vendor appointments
  • Review all existing vendor contracts
  • Guidance with rehearsal dinner locations (if needed)
  • Final meeting with caterer or venue director
  • Final review of details with Caterer or Venue
  • Final vendor information package (e-mailed to ‘all’ vendors 10 days prior to event)
  • Final vendor contact by coordinator (to review & confirm all details pertaining to them)
  • Final meeting with Bride & Groom (week of Event)
  • Hand Calligraphy for place cards (if desired)
  • Rehearsal conduction and instruction
  • Inventorying and collection of ‘all’ wedding accessory items at rehearsal
  • Wedding Day Emergency Kit (with anything you should need on your wedding day)
  • Embellish Honeymoon suite romantically on your wedding night (if in close proximity)
  • Includes complete wedding day services (see list below)

 

Wedding Coordination – Complete Wedding Day Services

(The following services are included in every plan offered)

  • Coordinator ‘on site’ by your side… arriving at your bridal suite
  • Guidance through your entire day keeping you on schedule
  • ‘At your service’ attention for you, your family and wedding party members
  • Greet photographer and ensure that photography runs on time
  • Receive ‘all’ personal flowers, organize and disperse
  • A second coordinator for an assistant
  • Directing and supervising all vendors during set-up
  • Ensuring ‘all’ vendors are fulfilling their contract obligations
  • Oversee implementation of design & décor for wedding & Reception
  • Setting and placement of all wedding accessory items, such as:
    programs, guest book, seating cards, cake servers, toast glasses etc…
  • Issue last minute payments for vendors
  • Greet your guests and direct them to the ceremony
  • Gather and line-up all family and members of the wedding party for ceremony
  • Prompt you for your special moment down the aisle ~ right on time
  • Cue all musicians for the timing of a flawless ceremony
  • Ensure the guests are properly routed to the cocktail reception
  • Ensure photography resumes timely and smoothly
  • Ensure that servers greet you with horsD’oeuvres and cocktails after ceremony
  • Ensure that all florals and decor are transferred to reception
  • Ensure all gifts are carted to the proper suite, room or vehicle for security
  • Assist your Maid of Honor in bustling your gown
  • Ensure the reception room is ready for your entrance (all candles lit)
  • Ring chimes to route guests to the reception
  • Attend the place card table and guide guests into the reception
  • Organize the line-up for the grand entrance and cue the MC
  • Make certain you and your family have everything you need at the reception
  • Oversee and ensure all formalities at the reception run seamlessly
  • Inventory and pack ‘all’ wedding accessory items and route to designated place
  • Embellish your honeymoon suite on your wedding night (if in close proximity)
  • Arrange honeymoon transportation
  • Bid you goodbye… and to have a great time on your honeymoon!


Please e-mail or phone for pricing and availability